Parking Lot Improvements
Druhill Professional Center | 611 Druid Rd E, Clearwater, FL 33756 | Proposal #20260124
Project Duration
2–3 Months
Weather & Cure Buffers Excluded
Work Phases
5
Permits → Mob → Erosion → Concrete → Asphalt
Buildings on Campus
7
All Kept Accessible
Proposal Date
Jul 21
Valid Until Aug 20, 2026
Pinellas SBE
Certified
Exp. 5/11/2029 · Construction
Overall Progress
0%
Project Team & Contacts
Owner · POC · Engineer · ContractorProject Owner
Resource Property Management
- Property manager for Druhill Professional Center
- 400 Island Way, Clearwater, FL 33767
- Project site: 611 Druid Rd E, Clearwater, FL 33756 — 7-building professional office campus
Property Manager / Point of Contact
Primary Client Contacts
- Melissa Johnson — Property Manager (day-to-day POC)
- mjohnson@resourcepropertymgmt.com · 727-446-6014
- 400 Island Way, Clearwater, FL 33767
- Abe — Board POC overseeing this project
- All scheduling, phase notices & weekly progress emails route through Melissa; project decisions escalate to Abe.
Engineer of Record
Pennoni Associates, Inc.
- Jason Sheridan, PE — issues addenda & RFI responses
- 5755 Rio Vista Drive, Clearwater, FL 33760 · (727) 325-1257 · FL COA 7819
- Plan set: DRUPC25001, dated 4/15/26 (13 sheets)
- Surveyor: Robert F. Dubois, PSM (Pennoni Winter Haven)
Contractor
Firm Foundations Asphalt & Concrete LLC
- Arthur Wilmoth — CEO / President
- Joe Santerelli — Project Manager (Primary On-Site)
- 10701 N Nebraska Ave, Tampa, FL 33612
- 813-853-6597 · CBC1267421
- Pinellas County SBE Certified — Construction, effective 4/23/26, expires 5/11/29
Scope & Site
Five Priced Sections · Site Conditions · CoordinationScope Summary — 5 Proposal Sections
Per Proposal #20260124 (7/21/26)
- 1. Permitting & Approvals — City of Clearwater building permit + plans review, NOC recording with Pinellas County, all inspection coordination through close-out.
- 2. Mobilization & General Conditions — equipment mob/demob, parking-area MOT (barricades, cones, signage), port-o-let with handwash station (3 months), safety provisions, tenant phase notices, final cleanup.
- 3. Erosion Control, Tree Protection & Inlet Protection — ~1,200 LF DOT silt fence + T-posts, ~720 LF tree barricades (City Index 909), 22 drop inlet grate wraps, 4 curb inlet BIG RED sections, weekly + post-storm BMP inspection.
- 4. Concrete Demolition & Replacement — 16,048 SF sidewalk demo + 15,900 SF new (4″ / 3,500 PSI), 3,601 LF curb demo + 1,695 LF new D-curb, 17 ADA truncated dome warning surfaces, 4 CMU dumpster enclosure walls, 4 reinforced slabs (dumpster + fire hydrant).
- 5. Asphalt Mill & Overlay + Striping — 11,454 SY milled 1.5″ deep + 11,454 SY 1.5″ SP-9.5 HMA overlay, plus striping / signage / curb stops per plan (traffic paint; thermoplastic quoted separately if required by City of Clearwater or requested by ownership).
Pricing: per signed proposal on file. All CO triggers, exclusions & assumptions in the contract package.
Site Existing Conditions
Per CS0201 / CS0202 & Pennoni Survey
- Seven (7) professional office buildings on campus (Bldgs #1–#7)
- Existing asphalt in variable condition; utility structures throughout parking areas
- Existing dumpster enclosures (2 → 4 per proposal) — CMU walls & slabs in scope
- Existing sidewalks, curbs, and ADA ramps — demo & replace per plans
- Yard drains, sanitary MHs, storm inlets to REMAIN & be protected (22 inlet-protection grates in scope)
- Mature trees (12″–48″ DBH) around perimeter — ~720 LF tree barricades per City Index 909
- TBM #60000, #60001, #60002 set by Pennoni (N&D benchmarks for grade verification)
MOT & Site Coordination
Active 7-Building Professional Office Campus
- Property remains occupied and open during construction — tenants & visitors on site daily
- Work sequenced in sections by building group to keep parking & access open
- Melissa Johnson distributes tenant phase notifications; FF provides ~48-hour advance notice with the upcoming week's closures & access map (weekly Friday email)
- Milling & paving lifts scheduled to preserve at least one clear access route to each building at all times
- Standard work hours 7 AM – 5 PM weekdays; night/weekend premiums NOT carried (add by CO)
- All utility structures (sanitary MHs, storm inlets, water valves) protected & left flush after overlay
- Cones, barriers, spotters, backup alarms in every work zone; full PPE with FF hi-vis
- Daily cleanup; drive lanes restored end of day; dumpster access maintained (4 enclosures)
Specifications, Permits & Certifications
Concrete · Asphalt · Clearwater Permit · Pinellas SBEConcrete Specifications
Per Site Details CS6001 – CS6003
- All concrete: 3,500 psi (per proposal spec), fiber/plain reinforcement per plans (wire reinforcement priced separately if required)
- Surface finish: light broom (no coatings permitted on sidewalks)
- Sidewalks: 4″ new concrete (15,900 SF)
- Thickened edge: 16″ x 19″ (~1,040 LF)
- D-curb: new prep/place/finish (~1,695 LF); demo D-curb + F-curb (3,601 LF)
- ADA curb ramps with 17 truncated-dome detectable warning surfaces (FDOT #522-002)
- CMU dumpster enclosure walls: 8 courses high w/ bond beam — walls only, gates/hardware excluded (see proposal)
- Reinforced slabs (4 EA): 6″ concrete w/ 12″ x 12″ footing, 2 #5 continuous rebar
- Per engineered specifications, FDOT, and ACI standards
Asphalt Specifications
Per Site Plan CS1001 / CS1002
- Mill existing asphalt 1.5″ across parking bays and drive lanes (11,454 SY)
- Light broom milled surface prior to overlay
- Overlay 1.5″ SP-9.5 HMA (FDOT Superpave mix, 11,454 SY)
- Rolling & compaction per FDOT specification, breakdown → intermediate → finish
- Traffic paint striping per plan — parking bay layout, arrows, ADA markings, stop bars
- Thermoplastic markings NOT included — only added if required by the City of Clearwater or requested by ownership (priced separately as a change order)
- Wheel stops per plan; ADA signage & signposts per plan
- Asphalt priced against the current FDOT Asphalt Index; material escalation billed per ton if pave date shifts
Permits & Certifications
City of Clearwater · Pinellas County
- City of Clearwater building permit — single permit for the parking lot & site concrete improvements. FF handles application, fee payment, NOC recording, inspection coordination, and close-out.
- Permit fee allowance carried at $13,077 based on estimated valuation ~$950,000 (per City of Clearwater fee schedule); final fee set by the City at issuance.
- Pinellas County SBE (Small Business Enterprise) Certified — Construction. Approved 5/12/2026, effective 4/23/2026, expires 5/11/2029. Download Certificate (PDF) »
- Florida commercial contractor license: CBC1267421
- Standard commercial insurance package: GL + auto + workers comp (COIs on file)
- Erosion control per City of Clearwater Index 607 (silt fence) & Index 909 (tree barricades); BMP inspections weekly + after storm events, self-performed by FFAC
- Not federally-funded — no Davis-Bacon, no certified payroll, no Section 3, no BABA
Contract Highlights
Per Signed Proposal Package
- Deposit & balance: 50% deposit due on acceptance; balance due within 30 days of substantial completion.
- Change Order triggers are documented per section inside the proposal (permits, mobilization, erosion, concrete, asphalt). FF does not anticipate CO's on this project — the section-level triggers are protective provisions.
- Warranty: 1-year limited workmanship warranty per contract Section VI.i.
- Substantial completion per Florida law and contract Section V; final payment triggered by permit close-out (building department acceptance).
- Firm Foundations complies with Florida Construction Lien Law (F.S. 713.001–713.37) — lien releases furnished upon each payment.
Full terms, exclusions & CO triggers per section live in the signed proposal package with Melissa.
Scope of Work — 5-Section Proposal Structure
The five cards below mirror the five priced sections of Proposal #20260124 (July 21, 2026). Sequencing on the job runs: permits & mobilization → erosion control & site setup → concrete demolition and replacement → asphalt mill & overlay with striping → punch and close-out. Target overall duration 2–3 months. Exclusions, assumptions, and Change Order triggers per section live in the signed proposal package.
Section 1 — Permitting & Approvals (City of Clearwater)
Runs alongside all phases — kickoff to close-out
- Prepare and submit permit application package to the City of Clearwater (plans + required documentation)
- Pay City of Clearwater permit & plans review fees (tiered per adopted fee schedule, based on final contract valuation)
- Record Notice of Commencement (NOC) with Pinellas County and post as required
- Schedule and coordinate all required city inspections through completion
- Respond to plan review comments and coordinate resubmittals as required
- Obtain final inspection approvals and close out the permit — final payment triggered by building-department acceptance
Excludes: engineering / signed & sealed plan production, right-of-way permits, impact / utility / water-sewer fees, variances or zoning applications, third-party plan review. Permit-fee allowance based on ~$950K contract valuation; final fee set by City at issuance.
Section 2 — Mobilization & General Conditions
2–3 Month Project Duration
- Mobilize equipment, support vehicles, and temporary facilities to site; demobilize at completion
- Furnish, place, and maintain parking-area MOT devices — barricades, drums, cones, construction signage — reset per phase to maintain tenant & visitor access
- Furnish and service portable restroom with handwash station for the project duration
- Maintain site safety provisions — PPE, first aid, fire extinguishers, drinking water
- Post project signage & tenant phase notices; coordinate with Melissa (property management) for tenant communication
- Perform final cleanup and sweep of all work areas at completion
Excludes: public right-of-way MOT / lane closures / arrow boards / flaggers, police details, temporary fencing (add if required), temporary power / lighting / office trailer, site security & cameras, after-hours / night / weekend premiums.
Section 3 — Erosion Control, Tree Protection & Inlet Protection
Per Pennoni CS0501–CS0503 + City Index 607/909
- Mobilize erosion-control crew and materials to site
- Silt fence — ~1,200 LF (DOT 17-stake, 6-ft spacing) installed per City of Clearwater Index 607
- Hard-ground allowance: 25 EA twist-in steel T-posts where standard stakes can't penetrate
- Tree barricades — ~720 LF (2″ x 2″ x 60″ uprights w/ 1″ x 4″ x 12′ top rails) per City Index 909, at 2/3 drip line for hardwoods and full drip line for conifers/palms
- 22 EA drop-inlet / catch-basin protection — pull grate + wrap with Mirafi filter fabric
- 4 EA curb-inlet protection — 12-ft "BIG RED" sections placed in front of each inlet opening
- Additional clearing allowance: 8 HR at contract hourly rate (written authorization required)
- Weekly + post-storm BMP inspections (self-performed by FFAC) — repair damaged BMPs, remove accumulated sediment when 6″ or 1/3 fence height
- BMP removal & disposal at final stabilization — silt fence, barricades, inlet protection all pulled and disposed off-site
Excludes: dewatering & permits, stabilized construction entrance, street sweeping / dust control, sod & seed final stabilization, tree removal / root pruning / arborist, SWPPP prep & NPDES permitting.
Section 4 — Concrete Demolition & Replacement
Largest scope section · per engineered specs, FDOT & ACI standards
- Saw-cut and demo ~16,048 SF existing sidewalk — remove & dispose
- Demo ~3,321 LF D-curb + 280 LF F-curb (3,601 LF total) — remove & dispose
- Place ~15,900 SF new sidewalk — 4″ thick / 3,500 PSI, per engineered specifications
- ~1,040 LF thickened edge — 16″ x 19″, 3,500 PSI
- 17 EA ADA truncated dome detectable warning surfaces per FDOT Index #522-002
- ~1,695 LF new D-curb — 3,500 PSI, prep / place / finish
- 4 EA CMU dumpster enclosure walls — 8 courses high with bond beam (walls only)
- 4 EA reinforced slabs (dumpster pads + fire-hydrant slab) — 6″ concrete with 12″ x 12″ footing, 2 #5 continuous rebar
- All concrete: 3,500 PSI, fiber/plain reinforcement per specs, light broom finish
- Clean up & remove all debris generated by these operations
Excludes: asphalt work of any kind (see Section 5), backfill / stabilized subgrade / subgrade testing (by others), wire reinforcement unless specified on plans, dumpster gates / posts / hinges / hardware, stucco / paint / finishes on CMU walls, fence posts / lighting / electrical, signage / bike racks / bollards, striping (see Section 5).
Section 5 — Asphalt Mill & Overlay with Striping
Full campus · 11,454 SY total
- Mobilize milling & paving equipment to site
- Mill 11,454 SY of existing asphalt to a depth of 1.5″ — clean up & haul off millings
- Light broom milled surface to remove debris prior to paving
- Furnish & install 11,454 SY of 1.5″ SP-9.5 HMA overlay over the milled surface
- Compact and finish new asphalt surface per standard practices (breakdown → intermediate → finish rollers)
- Restore striping, pavement markings, signage & curb stops per plan — parking bay layout, arrows, ADA markings, stop bars, wheel stops, ADA parking signposts
- Traffic paint only in base scope — thermoplastic markings quoted separately (added by change order only if required by City of Clearwater or requested by ownership)
- Asphalt priced against the current FDOT Asphalt Index; material escalation billed per ton with fuel-index adjustments if pave date shifts
Excludes: base repair / soft-spot / full-depth pavement repair (billed by CO if exposed by milling), utility adjustments (MHs / valves / cleanouts / grates), thermoplastic markings, birdbath/ponding liability on slopes < 2% (existing grades govern), sprinkler/utility damage, unsuitable fill removal, grade changes beyond the 1.5″ mill/overlay section, testing / density certs / as-builts.
Across Every Section
Continuous Requirements
- Daily sign-in sheets & morning toolbox safety talks (templates in Documents → Master Templates)
- BMP inspections after every 0.5″+ rain event — log kept on site
- Melissa (Property Manager) gets a weekly Friday progress email with the coming week's closures & access map for tenant distribution
- All lanes & ramps clear & safe by 5 PM every day; no work area left un-cordoned overnight
- Utility structure covers checked flush every evening — nothing left as a trip hazard
- Photos of every completed section (before / during / after) — uploaded to this portal
- All required insurance (GL, auto, WC) at Owner-specified limits; COIs on file
Zero disruption to tenants and their visitors is the highest priority. See the Care & Maintenance tab for the recommended long-term care plan (year-2 seal + restripe, year-5 seal + restripe) that keeps your investment performing.
Proposed Schedule — 2 to 3 Months
📅
Proposed schedule · Proposal #20260124 · Duration: 2–3 months from Notice to Proceed
The schedule below is a working plan; the exact number of construction weeks and phase durations will be locked in with Melissa & Abe after contract signature and City of Clearwater permit issuance. Once dates are locked, this schedule will re-issue as Rev A with real calendar dates. Cure times and inspection buffers are added on top of the base durations shown.
Overall Duration
2–3 Mo
From NTP
Proposal Sections
5
Permits → Mob → Erosion → Concrete → Asphalt
Mobilize After NTP
~1 Wk
Insurance + Materials
Building Sections
2
West & East (tenant access)
Concrete Cure
7 Days
Before Adjacent Overlay
| Phase / Activity | Wks | Month 1 | Month 2 | Month 3 (buffer) | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| W1 | W2 | W3 | W4 | W5 | W6 | W7 | W8 | W9 | W10 | W11 | W12 | ||
| SECTION 1 — PERMITTING & APPROVALS (RUNS ACROSS ENTIRE PROJECT) | |||||||||||||
| Permit application / plans review / fee payment | 3–5 | ||||||||||||
| NOC recording (Pinellas County) | — | ||||||||||||
| City inspections (coordinated through close-out) | — | ||||||||||||
| Final permit close-out | — | ||||||||||||
| SECTION 2 — MOBILIZATION & GENERAL CONDITIONS (FULL DURATION) | |||||||||||||
| Equipment mob + tenant kickoff meeting | 1 | ||||||||||||
| MOT devices / port-o-let / safety provisions (full duration) | — | ||||||||||||
| Final cleanup + demob | 1 | ||||||||||||
| SECTION 3 — EROSION CONTROL, TREE PROTECTION & INLET PROTECTION | |||||||||||||
| Install silt fence + tree barricades + inlet protection | 1 | ||||||||||||
| Weekly + post-storm BMP inspections (full duration) | — | ||||||||||||
| BMP removal at final stabilization | 1 | ||||||||||||
| SECTION 4 — CONCRETE DEMOLITION & REPLACEMENT | |||||||||||||
| Sidewalk / curb / ramp demolition (16,048 SF + 3,601 LF) | 2 | ||||||||||||
| Form + pour new sidewalks + thickened edge (15,900 SF) | 2 | ||||||||||||
| New D-curb (1,695 LF) + ADA truncated domes (17 EA) | 2 | ||||||||||||
| CMU dumpster enclosure walls (4 EA) + reinforced slabs (4 EA) | 2 | ||||||||||||
| Concrete cure (7 days min before adjacent overlay) | — | ||||||||||||
| SECTION 5 — ASPHALT MILL & OVERLAY + STRIPING | |||||||||||||
| Mill 11,454 SY @ 1.5″ (Section A: West Bldgs #1–#3) | 1 | ||||||||||||
| Tack + Overlay 1.5″ SP-9.5 (Section A) | 1 | ||||||||||||
| Mill + Overlay (Section B: East Bldgs #4–#7) | 1 | ||||||||||||
| Striping / signage / curb stops (traffic paint) | 1 | ||||||||||||
| CLOSEOUT + BUFFER (WEATHER / INSPECTION) | |||||||||||||
| Punch list walk + final cleanup | 1 | ||||||||||||
| Weather / inspection buffer | up to 4 | ||||||||||||
| Weekly Friday progress email to Melissa | — | ||||||||||||
Care & Maintenance — Your Pavement Investment Plan
Your new asphalt and concrete are the largest single investment on your property beyond the buildings themselves. The right care schedule can double or triple the useful life of the pavement before it needs another mill-and-overlay. This section is our recommended plan — think of it as the "new-homeowner walk-through" but for your parking lot.
The Recommended Care Schedule
Year 0 · Year 2 · Year 5 · OngoingYear 0 — Fresh Pavement (First 60 Days)
Immediately after we finish
- Let it cure fully before heavy loads. Fresh asphalt is fully drivable, but avoid parking heavy dumpster trucks or dumpster-tipper vehicles on the same exact spot for the first 30 days.
- Expect small scuffing & power-steering marks for the first weeks — the surface hardens and evens out as it cures.
- New striping (traffic paint) needs 24–48 hours before driving over. We stripe last for this reason.
- Watch for any low spots holding water > 1/4″ deep after rain — flag any birdbaths to us within the 1-year warranty window.
- Report any noticeable cracks, edge lifts, or oil-drop marks immediately — small issues caught early are cheap fixes.
Year 2 — First Seal Coat + Restripe ✅
~24 months after install
- Seal coat the entire lot — a fresh coal-tar or asphalt-emulsion sealant restores UV protection, fills hairline surface cracks, and gives the lot that "new" black finish tenants notice.
- Re-stripe all parking bays, arrows, ADA markings, stop bars, and curb stops — traffic paint fades noticeably by year 2 in Florida sun.
- Crack seal any linear cracks > 1/8″ wide before sealing — keeps water out of the base.
- Best window: dry season (Nov–Apr in Florida), weekend to minimize tenant disruption.
- Typical downtime: one weekend per building section, phased same way as this project.
- Firm Foundations offers a returning-client rate on this service — the lot is already in our system and our crew knows the site.
Year 5 — Second Seal Coat + Restripe ✅
~60 months after install
- Repeat the full seal coat + restripe from Year 2 — same scope, same phasing.
- Full pavement condition assessment — we walk the lot with you and flag any spot repairs, base issues, or drainage concerns before they escalate.
- Address any localized failures (alligator cracking, potholes) with targeted spot repairs BEFORE sealing.
- Update ADA striping to current standards if code has changed since install.
Ongoing (Every Year)
Weekly + annual habits
- Weekly: street sweep the lot — dirt and sand accelerate wear and clog drains. Landscape crews or property janitorial can handle this.
- Monthly: walk the lot after a heavy rain — flag any new cracks or ponding.
- Quarterly: treat visible oil / hydraulic-fluid drops with an asphalt-safe degreaser — petroleum eats the binder in asphalt.
- Annually (between the 2-year and 5-year seals): crack-seal any new linear cracks > 1/4″ wide (small maintenance visit, ~half a day).
- After every hurricane or major storm: quick walk to confirm no debris damage, no ponding, no landscape washout onto pavement.
Long-Term Outlook (Years 10–20)
Planning the next major cycle
- With diligent seal coats at Year 2 + Year 5 (and another around Year 8–10 if the lot is high-traffic), the pavement should easily reach 15–20 years before needing another mill + overlay.
- The concrete work (sidewalks, curbs, dumpster enclosures) is engineered for 25+ years with minimal maintenance beyond crack-repair.
- At the next major cycle we'll mill and overlay just like this project — the base you're paying for now stays; only the top 1.5″ wears out.
- Keep this proposal + as-builts in your property records so the next contractor (or us) can spec accurately.
Things to Avoid (Common Damage)
What kills pavement early
- Standing water for > 24 hours — the #1 cause of premature failure. Fix drainage issues first, always.
- Petroleum / hydraulic fluid spills left untreated — softens and dissolves the asphalt binder.
- Heavy point loads in the same spot repeatedly (dumpster trucks, mail trucks always stopping at the same location) — can indent the pavement.
- Ignoring hairline cracks — they let water into the base, which freezes/thaws and expands the crack.
- Landscape irrigation overspray onto the pavement — constant water saturation accelerates raveling.
- De-icing salts in the rare Florida cold snap — use sand or magnesium chloride instead of rock salt.
Need Us Again?
FF Returning-Client RateContact Firm Foundations
For seal coat / restripe / repairs / questions
- Arthur Wilmoth — CEO / President
- Direct: 813-853-6597
- arthur@firmfoundations.solutions
- 10701 N Nebraska Ave, Tampa, FL 33612 · License CBC1267421
- Reference Proposal #20260124 for returning-client pricing on maintenance work.
1-year workmanship warranty per the signed proposal (Section VI.i) — anything defective within 12 months of substantial completion, we come back and fix it at no charge.
Photo Timeline
Before / during / after documentation of every proposal section, uploaded as work progresses. Melissa (Property Manager) receives a weekly Friday email summarizing the week's photos + progress.
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No photos yet
Construction progress photos will appear here as sections complete.
Project Documents
Plans, RFIs, addenda, insurance certificates, safety meeting notes, SWPPP inspection reports, punch list, and closeout package. Admin uploads from the Admin panel.
📂
Documents live here
Master templates (blank Sign-In Sheet, Toolbox Talk, Pavement Care Guide) plus the Pinellas County SBE certificate ship with the site — find them in the folder tree below once populated. Progress docs, weekly certified sign-ins, inspection reports, and the Pennoni CE plan set (DRUPC25001, 4/15/26) get filed here as work runs.
Project Progress
Overall Completion0%
Section 1 — Permitting
0%
Section 2 — Mobilization
0%
Section 3 — Erosion Control
0%
Section 4 — Concrete Demo & Replacement
0%
Section 5 — Asphalt Mill & Overlay + Striping
0%
🚧
Awaiting Notice to Proceed
Progress updates will begin once the proposal is accepted, deposit is received, and Notice to Proceed is issued.
Field Notes
Observations, issues, RFIs, daily logs — added during construction via the Admin panel.
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Admin Panel
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Plans, RFIs, addenda, insurance certificates, sign-in sheets, safety meetings, SWPPP inspections, punch list. PDFs preferred; PNG/JPG/DOC also accepted.
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